1. Introduction
Welcome to e86 ERP ("we," "our," or "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Enterprise Resource Planning (ERP) system.
By accessing or using e86 ERP, you agree to this Privacy Policy. If you do not agree with our policies and practices, please do not use our services.
2. Information We Collect
2.1 Personal Information
We collect information that you provide directly to us, including:
- Account Information: Name, email address, phone number, job title, and department
- Employee Data: Employee ID, date of birth, address, emergency contacts, and employment history
- Financial Information: Salary details, bank account information (for payroll), tax information
- Performance Data: Performance reviews, goals, ratings, and feedback
- Time & Attendance: Clock-in/out times, leave requests, and attendance records
- Authentication Data: Login credentials, multi-factor authentication settings
2.2 Automatically Collected Information
- Usage Data: IP address, browser type, device information, and pages visited
- Cookies: Session cookies for authentication and functionality
- Audit Logs: System activities, changes made, and timestamps
3. How We Use Your Information
We use the information we collect to:
- Provide, maintain, and improve our ERP services
- Process payroll, benefits, and reimbursements
- Manage employee performance reviews and goal tracking
- Track time and attendance accurately
- Generate reports and analytics for business operations
- Communicate with you about system updates and announcements
- Ensure security and prevent fraud or unauthorized access
- Comply with legal obligations and regulations
- Improve user experience and system functionality
4. Information Sharing and Disclosure
We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:
- Within Your Organization: With authorized employees, managers, and HR personnel as needed for business operations
- Service Providers: With trusted third-party vendors who assist us in operating our platform (e.g., hosting providers, payment processors)
- Legal Requirements: When required by law, court order, or government regulations
- Business Transfers: In connection with a merger, acquisition, or sale of assets
- With Your Consent: When you explicitly authorize us to share your information
5. Data Security
We implement robust security measures to protect your information:
- Industry-standard encryption (SSL/TLS) for data transmission
- Secure password storage using advanced hashing algorithms
- Multi-factor authentication (MFA) options
- Regular security audits and vulnerability assessments
- Role-based access controls to limit data access
- Automated backups and disaster recovery procedures
- Activity logging and monitoring for suspicious behavior
However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
6. Data Retention
We retain your personal information for as long as necessary to:
- Provide our services to you
- Comply with legal, tax, and accounting obligations
- Resolve disputes and enforce our agreements
- Maintain business records and audit trails
When information is no longer needed, we will securely delete or anonymize it in accordance with applicable laws and regulations.
7. Your Rights and Choices
Depending on your location, you may have the following rights:
- Access: Request access to your personal information
- Correction: Request correction of inaccurate or incomplete data
- Deletion: Request deletion of your personal information (subject to legal obligations)
- Portability: Request a copy of your data in a structured format
- Objection: Object to certain processing of your information
- Withdraw Consent: Withdraw consent where processing is based on consent
To exercise these rights, please contact your HR administrator or reach out to our support team.
8. Children's Privacy
e86 ERP is intended for use by organizations and their employees. We do not knowingly collect information from individuals under the age of 18. If you become aware that a minor has provided us with personal information, please contact us immediately.
9. International Data Transfers
Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.
10. Third-Party Links
Our platform may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing any personal information.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify users of significant changes through the system or via email. The "Last Updated" date at the top of this policy indicates when it was last revised.
12. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: